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File #: ID 14-0521    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade to Cartegraph Operations Management System for Public Works asset and work order software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5635 awarded to Cartegraph Systems, Inc. in the three (3) year not-to-exceed amount of $220,000).
Attachments: 1. Exhibit 1-Quote, 2. Exhibit 2-Memo, 3. Exhibit 3-Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support and upgrade to Cartegraph Operations Management System for Public Works asset and work order software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5635 awarded to Cartegraph Systems, Inc. in the three (3) year not-to-exceed amount of $220,000).
Body
FILE INFORMATION

The City of Denton Streets, Traffic Operations, Wastewater Drainage and Watershed Protection departments have been using the Cartegraph software since 2006. These departments use the Cartegraph system on a daily basis to manage assets and work orders for land, pavement (roads, sidewalks, parking lots, etc), storm water, signage, and traffic control devices, as well as drainage ditch maintenance mowing. With the proposed upgrade to Cartegraph Operations Management System (OMS), the software is optimized for working in the field and offers streamlined workflows enabling users to complete work more efficiently. The upgrade to the OMS includes iPad Mobile user licenses. In addition, supervisors will be able to create and assign tasks to field workers and immediately see the progress and status of projects and work orders.

It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Therefore, procuring this maintenance from the above vendor is the best...

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