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File #: ID 14-0520    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support for the financial analysis and reporting software application tool and purchase of Query Designer software to enhance the tool, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5402 awarded to Global Software, Inc. in the three (3) year not-to-exceed amount of $105,000).
Attachments: 1. Exhibit 1 - Maintenance Quote, 2. Exhibit 2 - Query Designer Quote, 3. Exhibit 3 - Sole Source Memo, 4. Exhibit 4 - Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support for the financial analysis and reporting software application tool and purchase of Query Designer software to enhance the tool, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5402 awarded to Global Software, Inc. in the three (3) year not-to-exceed amount of $105,000).
Body
FILE INFORMATION

The City of Denton Accounting, Budget, Finance, and Utility departments have been using the Spreadsheet Server software since 2008. These departments use this tool to pull data from the JD Edwards financial system on a daily basis in many different capacities of financial analysis and statement/report compilations. This tool is also used for more formal reporting such as quarterly budget reports, the quarterly Electric Reliability Council of Texas (ERCOT) reports for Denton Municipal Electric, and the Comprehensive Annual Financial Report (CAFR). The annual maintenance for this software will be $21,636 for FY 2014-15 with annual adjustments for the remaining two years (Exhibit 1). In addition this item includes the purchase of the Query Designer Executive Dash Professional will enhance the Spreadsheet Server product by adding the capability of creating custom queries in JD Edwards. This purchase includes license fees and training for a one-time fee of $16,800. Vendor travel expenses and annual maintenance will be billed as additional expenses (Exhibit 2).

It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fix...

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