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File #: ID 14-0518    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support for Cityworks software for the City of Denton water and wastewater asset and work order software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5194 awarded to Azteca Systems, Inc. in the three (3) year not-to-exceed amount of $60,000).
Attachments: 1. Exhibit 1 - Quote, 2. Exhibit 2 - Sole Source Letter, 3. Exhibit 3 - Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving software maintenance for continued vendor support for Cityworks software for the City of Denton water and wastewater asset and work order software system, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 5194 awarded to Azteca Systems, Inc. in the three (3) year not-to-exceed amount of $60,000).
Body
FILE INFORMATION

The City of Denton Water and Wastewater departments have been using the Cityworks software system since 2000. These departments use the Cityworks system on a daily basis to manage water and sewer assets and work orders for reactive as well as preventive activities, testing and inspections. This software is integrated with a Geographic Information System (GIS) which allows for the easy location of water and sewer assets.

It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Therefore, procuring this maintenance from the above vendor is the best value for the City of Denton.

Azteca Systems, Inc is the sole-source vendor for continued upgrade, support and maintenance for Cityworks software. Section 252.022 of the Local Government Code provides that procurement of commodities and services that are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.

RECOMMENDATION

Technology Services recommends awarding to Azte...

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