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File #: ID 14-0517    Version: 1 Name:
Type: Ordinance
File created: 8/29/2014 In control: City Council
On agenda: 9/16/2014 Final action:
Title: Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving metering software and handheld hardware maintenance for continued vendor support and upgrade to software version 8.1 for the Meter Data Management System (MDMS) for Denton Municipal Electric Metering Department, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 4448 awarded to Itron, Inc. in the three (3) year not-to-exceed amount of $350,000).
Attachments: 1. Exhibit 1 - Maintenance Quote, 2. Exhibit 2 - Upgrade SOW and Pricing, 3. Exhibit 3 - Sole Source Memo, 4. Exhibit 4 - Ordinance
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AGENDA INFORMATION SHEET


DEPARTMENT: Materials Management

ACM: Bryan Langley

AGENDA DATE: September 16, 2014

SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas providing for, authorizing, and approving metering software and handheld hardware maintenance for continued vendor support and upgrade to software version 8.1 for the Meter Data Management System (MDMS) for Denton Municipal Electric Metering Department, which is available from only one source and in accordance with Chapter 252.022 of the Texas Local Government Code such purchases are exempt from the requirements of competitive bidding; and providing an effective date (File 4448 awarded to Itron, Inc. in the three (3) year not-to-exceed amount of $350,000).
Body
FILE INFORMATION

The City of Denton Municipal Electric Metering Department has been using the Itron software and handheld hardware devices since the late 1990's and the Meter Data Management System (MDMS) since 2010. This department uses the Itron handheld devices and software metering system (MVRS and MV-90) on a daily basis to read and manage meters that are manually read such as water meters and customers that opt out of the Electric Automated Metering Infrastructure (AMI) type meters. The devices are also used to pull data from ERCOT meters, and pull data from large customer meter accounts such as Peterbilt. The MDMS software manages and stores the meter data for billing AMI meters as well as interval data for reporting, analysis, and trending purposes. With the upgrade to Itron MDMS 8.1, the software will be supported on Windows 7. It is essential for the City of Denton to keep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. The Technology Services department could not identify any local vendors that could provide software maintenance for this application. Therefore, procuring this mainte...

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