AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
ACM: Bryan Langley
AGENDA DATE: September 16, 2014
SUBJECT
Title
Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Professional Services Agreement for engineering and consulting services for the City of Denton Landfill including the Texas Commission on Environmental Quality permitting process and other design and construction projects, with CP&Y, Inc.; providing for the expenditure of funds therefor; and providing an effective date (File 5625-awarded to CP&Y, Inc. in the three (3) year amount not-to-exceed $450,000). The Public Utilities Board recommends approval (5-0).
Body
FILE INFORMATION
The attached Proposed Professional Services Agreement provides funding for the Solid Waste Department's annual contract with CP&Y, Inc. (CP&Y) which will enable CP&Y to assist the Solid Waste Department with general engineering services, design, and development relating to investigating and evaluating various solid waste projects. CP&Y will also provide assistance and support with registration, permitting, and other Texas Commission on Environmental Quality (TCEQ) agency interface, and provide assistance on bidding processes and construction submittal documents.
The Solid Waste Department has used CP&Y on numerous solid waste projects, and most recently on the Municipal Solid Waste permit amendment and as the registered professional engineer for the Landfill Cell 4AB and 5 construction expansion. They are familiar with the departmental issues concerning the TCEQ permit registration process, departmental operational practices, and the department's landfill construction activities. In accordance with Texas Local Government Code 252.022, the procurement of professional services is exempt from the requirement of competition based selection. The City of Denton has previous successful experience with the recommended firm, and has elected to not seek qualification based competition for these identified services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 25, 2014, the Public Utilities Board recommended approval to forward this item to the City Council for consideration.
RECOMMENDATION
Approve a Professional Services Agreement with CP&Y, Inc. and the City of Denton Solid Waste Department for professional engineering and consulting services in the three (3) year amount not-to-exceed $450,000.
PRINCIPAL PLACE OF BUSINESS
CP&Y, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
The contract term for this agreement will end September 30, 2017.
FISCAL INFORMATION
The services will be funded from Capital Improvements Program account 660067595.1360.30100.
EXHIBITS
Exhibit 1: Public Utilities Board Draft Minutes
Exhibit 2: Ordinance
Exhibit 3: Contract
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance
For information concerning this acquisition, contact: Vance Kemler at 349-8024.